All ESCC students who receive assistance from the Federal Pell Grant, Federal Work-Study, Federal Supplement Educational, Opportunity Grant, Federal Direct Loan, Academic Competitiveness Grant, or Alabama Student Assistance Programs are required to make satisfactory academic progress (SAP) toward the goal of completing their chosen degree or certificate program within a specified time frame. All federal financial aid recipients will be subject to the policies listed in this section.
According to 34 CFR 688. 16 (e), there are two major components of satisfactory academic progress: the qualitative component (cumulative GPA) and the quantitative component (time frame for completion)
A. Qualitative Requirement (Cumulative GPA) - All students receiving Title IV federal financial aid will be required to meet the same Standards of Academic Progress applicable to all ESCC students. Each student will be required to meet or exceed the following minimum cumulative GPA's based upon total hours attempted at ESCC:
Semester Credit Hours Attempted Cumulative GPA
33 or more 2.00
B. Quantitative Requirement (Time frame for Completion) - Each student receiving aid will be expected to complete his/her program of study within a period of time not to exceed 1.5 times the normal length of his/her program. Students must successfully complete two-thirds of all hours attempted in order to complete a program of study within the time allowed. Students enrolled in the Associate of Science, and the Associate of Applied Science degree programs may receive federal financial aid for a maximum of 90 semester hours attempted. Credits transferred into a program of study will be counted toward the maximum number of hours attempted.
C. Return of Title IV Funds (Complete Withdrawals) - According to 34 CFR 668.22, if financial aid recipient completely withdraws from classes prior to completing 60% of a given term, he/she is required to repay all unearned federal financial aid funds. The repayment will not exceed more than half of any grant funds receive, and each student who owes a repayment will be notified in writing by the ESCC Business Office of the requirement to repay Title IV funds. The student will then have 45 days to repay or to make satisfactory arrangements to repay the funds. The failure of a student to repay unearned Title IV funds or make make satisfactory arrangements within the 45 day period will be reported to the National Student Loan Database System (NSLDS). This action will result in the termination of eligibility for federal financial aid at any institution, not just at ESCC. WE STRONGLY ENCOURAGE ALL STUDENTS CONSIDERING A COMPLETE WITHDRAWAL TO DISCUSS THE DECISION WITH A MEMBER OF THE FINANCIAL AID STAFF BEFORE WITHDRAWING FROM ESCC!
D. Remedial Coursework - Students are eligible to receive Title IV federal financial aid for up to 30 semester hours of development coursework. Students will not eligible for financial aid for any remedial courses in excess of the 30 semester hour limit.
E. Appeals Process - Any student placed on financial aid suspension may appeal his/her status. All appeals must be submitted to the Director of Student Financial Aid in writing within two weeks following the date the student receives notification of the suspension. All suspensions should include the reason(s) the student failed to make satisfactory progress and any other documentation that supports the appeal.
F. Attendance Policy - Students are expected to attend all classes for which they are registered. Students are not eligible to receive financial aid for classes the never attend, or for audited classes. ESCC instructors are responsible for reporting the names of all students who never attend a given class at the of the drop/add period.
G. Refund Policy - The College's Refund Policy may be found in the section of the ESCC Catalog and Student Handbook which deals with tuition and fees.